San Jose, California
We are looking for a highly motivated, highly organized, super-skilled administrative assistant! This candidate will directly support 2 Directors and the Chief of Staff for the Infrastructure Foundation Services organization and be the SJ site coordinator as needed. The main responsibilities of this AA will be to undertake all administrative requirements understanding the responsibilities and motivations of the organizations goals and objectives in order to complete tasks on their behalf. Uses discretion in handling details of a highly confidential and sensitive nature. Work requires initiative and independent judgment. Escalates issues to Directors and Chief of Staff when appropriate. Prepares sensitive information for use in discussions and meetings within the organization and with outside individuals. The person hired into this role must be a team player who is proactive, cooperative, collaborative, and flexible, identifies process improvement opportunities, loves to learn new skills and has a positive mindset. Models integrity, poise, high energy and a strong sense of urgency, acting as an extension of the leadership team. Seeks proactive and creative win/win alternatives for leader and key stakeholders constantly assessing changing priorities and complex schedules.
Job responsibilities include:
This position requires MS Office skills – Word, Excel and PowerPoint. At least 3+ years of experience in Senior level management support. The ideal candidate will have prior experience supporting Director or above. The ideal candidate will demonstrate a high level of integrity, strong communication skills, the ability to handle multiple tasks, and the ability to complete project work while at the same time attending to work that is urgent. Great attention to detail and the maturity to handle confidential information is a must.
Excellent communication skills, both at the peer and executive level