Data Project Specialist, Heritage Area of Aging

Cedar Rapids, Iowa
Kirkwood Community College

Under supervision of the Quality & Outcomes Senior Manager, the Data Project Specialist will work in a team environment to support the administrative functions of Heritage Area Agency on Aging. This position will assist in reporting and compliance through data entry and document management by performing moderately difficult clerical tasks. Many job duties will interface with sensitive and confidential information that must be handled according to specific procedures. This individual must be able to communicate well, work effectively as a team member, prioritize tasks and independently solve problems. This individual must also be positive, compassionate, adaptable, and helpful under pressure.

UNIVERSAL CORE COMPETENCIES:

• Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.
• Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.
• Champion Service- anticipating needs and create a welcoming, diverse, and inclusive environment.
• Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.
• Lead- regardless of title, through positive influence.

DUTIES/RESPONSIBILITIES:

• Assist in month-end close processing by checking in provider reports.
• Complete data entry and reporting for a variety of programs.
• Send monthly rosters to subcontractors.
• Ensure timely receipting of accounts receivable in excel tracking spreadsheet.
• Maintain subcontractor contract information in database.
• Maintain record keeping system and information systems for the program.
• Implement or participate in quality assurance activities for the agency.
• Monitor the outcomes and program effectiveness, collect data, and complete program reports.
• Notify contract monitor of any subcontractor reporting issues as they arise.
• Coordinate participant view survey mailings and compile responses within database.
• Review database system on a quarterly basis and merge duplicate records.
• Review database for errors on a quarterly basis and make corrections as needed.
• Compile and report on consumers served, units delivered and outcomes achieved on a quarterly basis.
• Answer, screen, and direct incoming calls as needed.
• Greet and assist visitors, subcontractors, volunteers, and members of the public in an effective, enthusiastic and courteous manner.
• Gather, organize and maintain both paper and electronically stored data.
• Perform other related work duties as assigned.

PERFORMANCE EXPECTATIONS:

• Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences.
• Provide outstanding service to our customers (other college/agency staff, subcontractors, volunteers, clients, and others) over the phone and in person.
• Demonstrate consistent and regular attendance at work.
• Read, understand, and express oneself clearly and effectively in oral and written form.
• Be able to effectively utilize technology and computers including, but not limited to, office equipment, word processing, spreadsheets, and database software.
• Show a commitment to detail and accuracy.
• Ability to work independently and as a member of a team.
• Possess excellent organizational skills, including the ability to plan, establish priorities and handle multiple tasks and projects.

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

PHYSICAL ACTIVITIES WITH/WITHOUT REASONABLE ACCOMMODATION:

Position involves working in an office setting. Occasional (10-33%) standing, pushing, pulling and grasping. Frequent (34-66%) reaching and viewing a computer and other types of close visual work. Constant (67-100%) sitting, walking, repetitive motion, talking and hearing.

MINIMUM QUALIFICATIONS:

• Associates Degree in a related field and a minimum of two years of experience.

LICENSES, CERTIFICATIONS, OR REGISTRATIONS REQUIRED:

• Must have a valid driver’s license for required travel.

PREFERRED QUALIFICATIONS, LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

• Knowledge of working with a database and data entry skills.
• Experience in a non-profit setting.

EEO AA/STATEMENT:
Kirkwood Community College declares and affirms that it values and respects diversity and inclusion in all College-sponsored events, all employment practices, and all educational programs and activities. The College will not tolerate unlawful discrimination or harassment of persons on the basis of race, creed, color, sex, sexual orientation, gender identity, marital status, national origin, age, religion, or disability.

Anyone who has questions or complaints should contact the Vice President of Human Resources at Kirkwood Community College, 313 Kirkwood Hall, 6301 Kirkwood Blvd., SW, Cedar Rapids, IA 52404, or by phone to , or the Director of the Office for Civil Rights U.S. Department of Education, Citigroup Center, 500 W. Madison Street, Suite 1475, Chicago, IL 60, Telephone: , Fax: , Email: .

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