Executive Meeting Manager

Washington, Washington DC
Homewood Suites Washington DC Capitol Navy Yard
Why us?

Sage Hospitality is set to hire an accomplished team member at Homewood Suites by Hilton Washington DC Capitol – Navy Yard. We are seeking a teammate to contribute to the property by being influential, driven, and ultimately committed to the continued growth and success of the hotel and community!

Nestled in the hea rt of DC’s fastest emerging neighborhood along the Anacostia River, Homewood Suites by Hilton Washington DC Capitol Navy Yard is the premier choice for your getaway. Our all – suite Washington Navy Yard hotel is just footsteps away from the Washington Natio nal’s ballpark
and is proud to be an official partner and passionate supporter of the Nationals. With many new restaurants, stores, outdoor concerts, and a vibrant waterfront along the Anacostia River, guests will find it’s easy to ‘Be At Home’ during thei r stay.

Featuring a modern glass façade and contemporary décor, our hotel celebrates the energy of the Navy Yard neighborhood with floor – to – ceiling windows and Washington Nationals memorabilia along with all the other amenities of the Homewood Suites. Un ique to our property we have modern rooftop terrace equipped with gas grills, a pop – up bar, and panoramic views of Washington DC, including historic attractions such as the U.S. Capitol and the Washington Monument. Feel at home at the Homewood Suites Wash ington DC Capitol – Navy Yard

Job Overview

The Executive Meetings Manager is responsible for booking short term meetings and groups into the hotel. Supervises and executes set up, break down, and service of conference meeting rooms.

Responsibilities

• – Receive and respond to all customer inquiries. Negotiate and capture all profitable Rooms & Catering business.
  – Provide marketing collateral to clients and guests; which may include menus, meeting room layout & seating capacity diagrams, and similar.
  – Prepare and send requested proposals and contracts to designated potential clients
  – Coordinate all details pertaining to room lists, include room types, shared rooms, room locations, handicap-accessible rooms, room billing, etc.
  – Educate Event Planners on hotel procedures, such as: meal guarantees, set-up styles, payment terms, available hotel services, etc.
  – Coordinate all details to appear on each “Banquet Event Order.” Details to coordinate may include meeting room set-up specifications, banquet food & beverage items, audio/visual equipment & billing details.
  – On a regular basis, distribute final Rooming Lists, Group Resumes and Banquet Event Orders to all applicable staff, including all Department Heads.
  – Conduct site inspections. Entertain qualified potential clients in accordance with Sage Hospitality policies.
  – In a timely, accurate and consistent manner, document and report all sales activities as required.
  – Maintain an active list of top accounts to ensure continuous relationship building activities. Top accounts should be contacted, visited and entertained frequently.
  – Perform other services and duties as requested. May be called on to host functions and participate in, or conduct sales blitzes, travel and work extended hours to achieve departmental goals.
  – “Short Term” booking market (1 month or less)
  – Sell and service On Site Weddings and Wedding Blocks generating wedding group revenue
  – Solicit, close and contract wedding business using strong negotiating skills and creative selling techniques
  – Develop relationships within the wedding community to expand repeat customer base for future business opportunities
  – Attend regular networking events to help build brand awareness
  – Partner with the Hotel teams in providing a customer experience that exceeds the customers’ expectations
  – Effectively use sales resources
  – Contribute to the health and strength of a dynamic team culture
  – Communicate event details and requirements with and provide input to team members to execute catering events effectively
  – Monitor client satisfaction scores in staff helpfulness, food quality and overall event while leading by example to exceed brand pillars
  – Capture short turn around Corporate business
  – Solicit, negotiate and confirm new and repeat business
  – Exercise excellent communication, presentation, organization, time management and listening skills