Part-Time Assessment and Survey Assistant

New Albany, Indiana
Indiana University
Department

INSTITUTIONAL EFFECTIVENESS (SE-IRES-IUSEA)

Department Information

The Office of Institutional Effectiveness (OIE) is a one-stop resource for data, research, and the assessment process at IU Southeast. We provide raw data, summaries, and reports about IU Southeast to members of our campus community.

The data available through OIE is used as the basis for planning and decision-making by our administration, faculty, and staff.

IU Southeast data is also available for student use for class projects, papers, and articles. Check out our reports and tools available through our site links or submit a data request, and we will work with you to meet your needs.

OIE is also primarily responsible for guiding the institutional, general education, and academic program assessment on campus.

Job Summary

This position requires extensive use of various computer programs to aggregate and report University Data, and provides essential support to our Assessment Specialist. The job will include the use of other software programs for which training will be provided including Qualtrics and an assessment management system.

Department-Specific Responsibilities

• sort, filter, build pivot tables, build charts & graphs, use headers & footers, understand and utilize Database functions (DCount, DSum, DAverage, etc.), understand and utilize Excel functions (Count, Counta, Countif, If, Sum, Average, StDev, Min, Max, Vlookup.)
• learn more advanced Excel formulas with the assistance of OIE staff training
• Track all assessment activities.
• Verify and correct assessment data.
• Update and/or develop assessment forms and surveys.
• Assist with the distribution of assessment forms.
• Develop report templates as needed.
• Download, clean, reorganize, manipulate, and format data.
• Recognize and resolve inconsistencies in data.
• Summarize ad hoc data primarily using Excel pivot tables and produce professional, formatted reports.
• Load survey and assessment data into dashboards for campus self-service.
• Data validation and rechecking one s own work.
• Import and Export data across applications (.csv to .xls), copying and pasting across applications (.xls to .doc)
• Basic use of Adobe Acrobat DC.

Qualifications

EDUCATION

Required

Bachelor’s Degree (Associate Degree with commensurate experience considered).

EXPERIENCE

Required

• MS Excel Database functions (intermediate to advanced level Excel user)
• Experience with Microsoft Office (Word and Excel)

Preferred

• 6 months of experience in data analysis, reporting, and/or support of research/assessment activities or related tasks.
• Higher Education experience.
• Experience with data reporting and/or survey research

SKILLS

Required

• Attention to detail and ability to be accurate
• Comfort with repetitive tasks.
• Strong writing skills.
• Ability to learn new software through self-direction (reading manuals, help topics and learn by doing).
• Ability to work effectively with a team, organize and plan workload, independent project completion.
• Proficiency with standard office equipment and procedures.
• Demonstrated orientation toward quality service.

Preferred

• Experience working with large sets of data records.
• Experience with Power BI or Tableau.
• Software experience in Qualtrics (or another survey platform) and/or an Assessment Management System.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as the ability to move object weighing up to 10 pounds. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

Employer sponsorship is not available for this position.

Work Location

IU Southeast Campus

New Albany, Indiana

This is an in-person position, eligible for remote work, subject to change in the future based on university policy and business needs.

Advertised Salary

$17 – $18 per hour

Work Hours

The working hours for this position are flexible but can total no more than 29 hours per week.

The work is a bit cyclical, meaning heavier hours from June through October (about 22 weeks), and less hours the remaining weeks of the year.

Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee
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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

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