Estate Claims Specialist

Minneapolis, Minnesota
DCM Services

Estate Claims Specialist

Company: DCM Services & Forte, LLC
Location: Bloomington, MN (On-site)
Employment Type: Full-time, Non-Exempt
Department: Probate Finder Claims
Reports To: Probate Finder Claims Manager

About DCM Services & Forte, LLC

DCM Services and Forte, LLC are industry leaders specializing in estate account management and probate claims solutions for major clients nationwide. Our organizations combine advanced technology with compassionate, compliant processes to help businesses manage decedent accounts responsibly and efficiently.

We pride ourselves on a collaborative culture, strong core values, and a commitment to professional growth and operational excellence. If you’re looking to make an impact through meaningful work in a supportive environment, you’ll feel right at home here.

Position Summary

As an Estate Claims Specialist, you will play a key role in processing and filing estate-related claims nationwide. You’ll ensure accuracy, compliance, and timely submission of probate documentation while contributing to critical quality control and estate research functions. This position blends independent work with team collaboration and requires excellent attention to detail.

Key Responsibilities

• Prepare, process, and accurately file probate claims across multiple jurisdictions.
• Serve as an authorized company signatory and notarize claims (requires/notary commissioned or company-commissioned).
• Prepare claims to meet varying court requirements and record-keeping standards.
• Manage the mailing process for claims, including Certified Mail when required.
• Conduct quality control reviews of estate data to ensure accuracy and compliance.
• Perform estate match reviews to verify correct alignment with client information.
• Process returned claims efficiently and support senior claims staff as needed.
• Respond to internal client requests (Operations, Client Liaisons, Account Reps).
• Prepare filing fee checks to accompany claim packages.
• Research missing or incomplete estate data to maintain an accurate proprietary database.
• Assist with post-claim documents including releases, satisfaction forms, and withdrawals.
• Maintain compliance with company information security, privacy guidelines, and client-specific requirements.
• Complete other administrative or operations-related duties as assigned.

Required Skills & Qualifications

• High school diploma or GED required.
• Beginner to mid-level computer proficiency.
• Working knowledge of Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Excellent attention to detail with a focus on accuracy and organization.
• Ability to independently manage tasks while also working effectively in team-oriented processes.
• Strong problem-solving and analytical abilities.
• Ability to sit for extended periods during the workday.
• Demonstrated ability to maintain professionalism with internal and external stakeholders.

What We’re Looking For

Candidates who excel in this role typically demonstrate:

• Strong active listening and communication skills.
• Logical decision-making based on data and situational awareness.
• Adaptability in a dynamic environment.
• A proactive approach to learning and tackling new challenges.

Why Join Us

• Collaborative team environment
• Mission-aligned work supporting responsible estate management
• Growth and development opportunities
• Competitive compensation & bonus eligibility
• Stable, reputable organization with long-standing industry presence

Compensation details: 18-19 Hourly Wage

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