Executive Assistant to Chief Executive Officer

Chicago, Illinois
The Larko Group

We are seeking a highly organized, proactive Executive Assistant to serve as a trusted partner to the CEO. In this pivotal role, the Executive Assistant will act as the CEO’s right hand, managing complex scheduling, coordinating high-level communications, arranging domestic and international travel, and supporting key initiatives that drive the business forward. The ideal candidate brings exceptional judgment, strong business acumen, and a deep sense of discretion, along with the ability to anticipate needs and operate effectively in a fast-paced, finance-focused environment. This individual will play an integral role in ensuring the CEO’s time, priorities, and relationships are managed with precision and professionalism.

Responsibilities

• Coordinate internal and external meetings across multiple time zones; prepare and circulate agendas and materials; ensure timely follow ups.
• Coordinate with executives, traders, risk, compliance, legal, HR, and external partners; manage confidential communications.
• Anticipate issues and initiate appropriate action to ensure the most effective use of the Partners’ time.
• Review incoming email and use judgment to assess urgency, remove irrelevant messages, provide standard reply, and elevate as required.
• Draft partner communications and assist in preparing presentations.
• Maintain records of incoming and outgoing correspondence and materials.
• Address other day to day administrative needs: filing, invoices, expense preparation, bills, tax documents, etc.
• Maintain personal and professional calendar and communicate adjustments/changes on a regular basis.
• Personal support as needed.

Ideal Experience

• Bachelor’s degree in Business Administration, Finance, Economics, or a related field; or equivalent professional experience.
• Minimum 5+ years of experience as an Executive Assistant to a C suite executive, preferably within financial services, trading, asset management, or investment banking.
• Familiarity with financial markets, trading workflows, risk/compliance concepts, and market hours.
• Superior written and verbal communication; professional presence; ability to interact credibly with senior leadership and external partners.
• Exceptional organizational and time management skills; strong attention to detail; ability to multitask and prioritize in a fast paced environment.
• High level of discretion and integrity; comfortable handling confidential information and sensitive dealings.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), experience with calendar management, document collaboration, and presenting data succinctly.
• Problem solving mindset, proactive approach, and the ability to anticipate needs before they arise.
• Adaptability to rapidly changing priorities and long hours during market events or urgent matters.
• May involve evening or weekend work around major market events or key deadlines.

The Larko Group is a women owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp to Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.