Facilities Coordinator

San Francisco, California
California Institute of Integral Studies
Location: San Francisco, CA Category: Staff Positions Posted On: Mon Jul Job Description:
POSITION SUMMARY

The Facilities Coordinator position is a highly visible one, requiring a welcoming and professional presence and the capacity to handle a variety of front-facing duties thoroughly and efficiently. This position is 100% in-person.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Work closely with Facilities Manager on daily logistical tasks.
• Light building maintenance and other facilities related tasks.
• Daily building walkthrough to monitor building safety, maintenance, security status.
• Facilitate office/cubicle moves and assist with classroom set ups.
• Security – collaborate with security personnel and operations staff to ensure location is safe and secure; classrooms, parking lots etc.
• Aid all faculty, administrators, and management as needed.
• Coordinate communication and walkthrough support for all third-party vendors and contractors when onsite visits occur.
• Perform morning opening or evening closing procedures (depending on shift) for building.
• Provide support for administrative tasks as needed.
• Additional duties as requested.

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Job Requirements:
MINIMUM QUALIFICATIONS

• Must be able to work the designated schedule, including weekends.
• Must have excellent interpersonal and communication skills.
• Must be punctual, reliable, and well organized.
• Must work well under pressure.
• Must be able to return to specific work tasks, while experiencing frequent interruptions.
• Must take initiative; be self-directed, organized, responsible and efficient and be able to work without close supervision.
• Must be able to handle complex and routine situations with professionalism, courtesy and efficiency.
• Must be proficient in Word, Excel, and Outlook email / calendar.
• Willingness to improve upon current practices and procedures.
• Warmth of personality and good listening skills are a plus.
• Must be able to lift 30 lbs.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

EDUCATION and EXPERIENCE

Bachelor’s degree from a four-year college or university, preferred 1-2 years related experience and training; or the equivalent combination of education and experience will be considered.

SCHEDULE

Full time/40 hours week. Weekend/evening hours will be required.

ENVIRONMENTAL DEMANDS

Occasional work performed alone with ability to work remotely from time-to-time. Collaboration and constant work around and with other people.

PHYSICAL ABILITIES

This position requires attention to detail, good memory, ability to work under deadline pressure, sitting and standing for long periods of time, oral and written communication, keyboarding for significant portions of the workday, pushing, pulling, bending, stooping, reaching, patience, and tact to perform the essential functions.

Additional Information:
WAGES AND BENEFITS

Salary Range $50,000 – $55,000

NOTES TO CANDIDATE

• Working Conditions – Duties are primarily performed on-site in an office environment at a desk or computer terminal and lite maintenance, typically, Wednesday through Sunday, as well as some evening and weekend work is required, especially during peak instruction periods. Performing the essential functions of this position requires the use of a computer throughout the workday, the ability to navigate a typical office environment, may require navigating uneven, dirty, and small buildings and construction zones; exposure to high noise levels and wearing hearing protection; and wearing hearing and head protection.
• Background Check – Due to the sensitivity and requirements of this position, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses, or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver’s license.
• Visa Sponsorship – Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.
• Relocation Assistance – This position is not eligible for relocation assistance.

EQUAL EMPLOYMENT OPPORTUNITY POLICY

CIIS strives to cultivate and preserve a culture of inclusion and belonging as part of its Seven Commitments. More than accept difference, we honor and celebrate our staff’s diversity of experiences, perspectives, and identities. Together, our community creates and maintains working and learning environments that are inclusive, equitable, accessible, and welcoming.

CIIS is proud to be an equal opportunity employer. We are committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio- economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation, and inclusion of U.S. historically under-represented people of color, international, bilingual, and bicultural students, faculty, and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI+). CIIS is committed to compliance with all fair employment practices regarding citizenship and immigration status.

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