HVAC Service Estimator & Proposal Coordinator NEW

Chandler, Arizona
System One
Job Description Job Description HVAC Service Estimator & Proposal CoordinatorChandler, AZ Full-Time Hybrid Opportunity We are seeking a highly organized and commercially focused HVAC Service Estimator & Proposal Coordinator to support a growing service and maintenance team. This role serves as a key liaison between field technicians, customers, vendors, and operations, helping ensure accurate estimates, timely proposals, and seamless project execution. Key Responsibilities: – Review technician reports, service notes, and site photos to develop repair and replacement estimates – Prepare accurate labor, material, and equipment cost estimates – Source pricing and negotiate with vendors and subcontractors – Draft, submit, and track professional proposals and repair quotes – Coordinate sold-job handoffs to service and operations teams – Manage purchase orders, equipment lead times, and material tracking – Serve as a primary point of contact for customers regarding estimates and proposal status – Maintain estimating logs, CRM/COINS records, and support process improvement initiatives Qualifications: – 2-5+ years of experience in HVAC estimating, service coordination, proposal writing, or field service operations – Strong understanding of commercial and/or residential HVAC systems, equipment, and repair practices – Proficiency with Microsoft Office 365, especially Excel, CRM systems, and estimating software – Excellent communication and customer service skills – Strong organizational skills with the ability to manage multiple deadlines and priorities What’s Offered: – Competitive hourly pay – PTO, paid holidays, and sick time – Hybrid work schedule available after introductory period – Company-provided laptop and cellphone – Health insurance, 401(k), and additional benefitsRef: Denver