OFFICE ASSISTANT /BOOKKEEPER ASSISTANT NEW

Fort Myers, Florida
PrideStaff – Fort Myers
Job Description Job Description

OFFICE ASSISTANT /BOOKKEEPER ASSISTANT

Part time

PrideStaff is seeking a detail-oriented and experienced Office Assistant/Bookkeeper Assistant to support the daily administrative and financial operations of a Home Owners Association in Fort Myers. This part-time role requires a self-starter who can work independently and as part of a team, providing essential bookkeeping and administrative support, including serving as an occasional backup to the Office Manager.

Hours: Mon, Wed, Fri 9am -2:00pm (Part Time)
Pay Rate: $22.20 / Hr.
Location: Fort Myers

Office Assistant /Bookkeeper Assistant Essential Responsibilities:

Bookkeeping Support

• Process Accounts Payable (A/P) in QuickBooks, including invoice entry, check preparation, and vendor insurance certificate maintenance.
• Manage Accounts Receivable (A/R) functions: process monthly batch invoices, post owner payments/deposits, apply late fees, and process ACH payments.
• Handle collection actions, including preparing notices, pre-lien and pre-foreclosure notices, and processing/recording lien releases.
• Prepare and reconcile all bank accounts monthly.
• Assist with month-end financial statement package preparation for management review and Board release.
• Process new owner data input, estoppel requests, and prepare resident balance statements.

Administrative & Compliance

• Prepare and track homeowner correspondence, including complaint acknowledgements and violation/courtesy notices to enforce community rules.
• Oversee document retention and organization.
• Assist with set-up and coordination for Board and Membership meetings (agenda and Zoom).
• Serve as backup to the Office Manager for general office support.

Operational & Customer Service

• Serve as the primary contact for prospective homeowners and realtors regarding community inquiries and governing documents.
• Coordinate facility maintenance, repair needs, and scheduling of compliance inspections (e.g., pool, fire systems).
• Act as a liaison with external employee leasing/staffing companies as needed.

Office Assistant /Bookkeeper Assistant Required Skills & Qualifications:

Education & Experience

• Associate’s degree in Business or equivalent combination of education and experience.
• Minimum five (5) years of related administrative and bookkeeping work experience.
• Prior experience in a Home Owners Association (HOA) environment and knowledge of relevant Florida statutes is highly desirable.

Key Skills

• Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint) and strong command of QuickBooks.
• Excellent written and verbal communication, interpersonal, and customer service skills.
• Ability to work independently in a fast-paced environment and prioritize tasks effectively.
• Availability for occasional extended hours as needed.

PrideStaff Company Overview:

Work with a Staffing Firm that works for you! PrideStaff can offer you a wide-range of rewarding career options. We help you find the job that best matches your skills, interests, and goals. With locally-owned offices throughout the country, PrideStaff gives you the inside track to great jobs with 3,000+ employers.

Check out what some people have to say about working with PrideStaff: Click HERE!

Company Description PrideStaff Company Overview

PrideStaff wants you to Succeed! We have dedicated consultants that provide employment market insights and resources! We offer the support you need along the way. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Our Recruiters will help guide you with career tools and resources. Company Description PrideStaff Company Overview PrideStaff wants you to Succeed! We have dedicated consultants that provide employment market insights and resources! We offer the support you need along the way. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Our Recruiters will help guide you with career tools and resources.