Ziegler School Senior Coordinator

Sherman Oaks, California
American Jewish University
Job Description Job Description Employer: American Jewish University

Job Title: Senior Coordinator, Ziegler School of Rabbinic Studies

Status: Full-Time/Exempt

Salary Range: $80,000-$90,000 annually

Hours: 35 hours/week, 8:30AM-5:00PM on Mon-Thur, 8:30AM-2:30PM on Fri

Location: 4 days/week in person (Beverly Hills), Fridays some remote opportunities

Supervisor: Dean of the Ziegler School of Rabbinic Studies

American Jewish University is a private, nonprofit institution of higher education dedicated to advancing Jewish learning, leadership, and community engagement. With campuses in Beverly Hills, Sherman Oaks, and Simi Valley, AJU serves students and lifelong learners through innovative academic programs, professional training, and community-based educational initiatives. The university is nationally recognized for combining rigorous academics with a mission-driven commitment to Jewish values, pluralism, and social responsibility. AJU offers undergraduate, graduate, doctoral, certificate, and continuing education programs that prepare future educators, clergy, nonprofit professionals, and community leaders to make meaningful contributions within Jewish communities and beyond. The university’s collaborative culture emphasizes intellectual curiosity, spiritual growth, inclusivity, and impactful leadership rooted in Jewish tradition and contemporary engagement.

The Ziegler School of Rabbinic Studies is AJU’s internationally respected rabbinical school and one of the leading institutions for Conservative rabbinic education in North America. The Ziegler School is dedicated to preparing rabbis who are grounded in Jewish scholarship, committed to spiritual leadership, and equipped to serve contemporary Jewish communities with compassion, innovation, and integrity. Through intensive academic study, pastoral training, community engagement, and leadership development, the school cultivates rabbis who are prepared to lead synagogues, educational institutions, nonprofit organizations, and Jewish communities around the world. The Ziegler School fosters a warm, collaborative, and intellectually vibrant environment where students, faculty, clergy, and community members engage deeply with Jewish text, tradition, ethics, and modern Jewish life.

Position Summary

Reporting to the Dean, the Senior Coordinator for the Ziegler School of Rabbinic Studies provides comprehensive administrative and operational support to the school, including its faculty, students, and guests. This role serves as a primary point of contact at the school’s front desk, managing reception duties such as greeting visitors, handling phone and in-person inquiries, and assisting with general office support.

The Ziegler School Coordinator is responsible for a wide range of administrative functions, including scheduling, data entry, event planning, and coordinating with other university departments. This position requires the ability to effectively manage multiple priorities in a fast-paced, highly interactive environment, maintaining organization and responsiveness while balancing ongoing tasks and priorities with frequent interruptions. The ideal candidate for this position is detail-oriented, collaborative, and dynamic, with the ability to multitask, take initiative, and proactively support the evolving needs of the Ziegler School.

Duties & Responsibilities

• Serving as primary front desk support for the Ziegler School, including answering phone calls, greeting and assisting guests, validating parking, scheduling appointments, and coordinating with internal departments as needed.
• Manage day-to-day office operations, including monitoring and ordering supplies, and coordinating with AJU departments (Accounting, IT, Security, Academic Affairs), building management, and external vendors to ensure efficient office functioning.
• Supporting the process for course offering scheduling and classroom operations, including classroom set up for faculty and students and management of room schedules on a semesterly basis.
• Support the Dean with communications and administrative coordination, including drafting correspondence and mail merges, managing and updating email distribution lists, coordinating weekly newsletter distribution, preparing presentations, copying and organizing documents, scheduling appointments, arranging travel, and maintaining organized filing and record-keeping systems.
• Assist students and faculty with routine academic and administrative needs, including photocopying, maintaining syllabi and class rosters, updating contact and policy information, organizing related records and materials, and responding to daily inquiries and requests in a timely and professional manner.
• Assist with meeting and event planning/preparation (i.e. community wide ordination, school lunch and learns, co-curricular and study days, outside speakers, orientation, holiday events) including logistics such as invitation lists and mailings, food ordering, room reservations, invitations, correspondence, RSVPs, materials/supplies, and with facilities and food services.
• Preparing and/or processing invoices, assisting with data entry, and supporting budget tracking and reconciliation for the Ziegler School in partnership with accounting.
• Maintaining accurate calendars for the Dean and assisting with school-wide scheduling and coordination.

• Complete other related duties and special projects assigned by Dean or Provosts Office.

Qualifications

• Bachelor’s degree required; an equivalent combination of education and experience will be considered
• 3-5 years of administrative or operational support experience.

• Strong customer service orientation with collaborative work style.

• The ability to work independently or with minimal supervision is critical. This individual must possess the characteristics of initiative, cooperativeness, loyalty, and integrity.
• Ability to oversee multiple diverse projects at one time.
• Excellent written, verbal, and presentation skills with strong attention to detail.
• Strong critical thinking and problem-solving ability.
• Ability to work effectively with a variety of constituencies including students, faculty, staff, administrators, alumni, trustees, government and nonprofit officials, and business leaders in a manner that positively portrays AJU and its programs, personnel, and mission.
• Strong technical and computer skills: Proficiency with the Microsoft Office software products, Adobe Acrobat, Google Docs/SharePoint; ability to learn and use email marketing and database systems (like MailChimp or Emma), various social media platforms, accounting software, and basic internet research.

Preferred Qualifications

• Familiarity with Jewish community/religious vocabulary.

• Experience working with Jewish organizations, congregations, synagogues, or nonprofits is highly desirable.

Physical Requirements & Work Environment

• This position operates in a professional office environment and routinely uses standard office equipment (e.g., computer, phone, copier).
• The role requires the ability to remain in a stationary position for extended periods of time and to perform repetitive tasks such as typing and data entry.
• Must be able to communicate effectively in person, via video conferencing, and by phone.
• Occasional movement throughout campus and to off-site locations may be required.
• Minimal travel is expected for donor meetings, events, and conferences.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Compensation

• This is a full-time, exempt position with a salary range of $80,000 to $90,000 annually, commensurate with experience, qualifications, and demonstrated track record.
• American Jewish University offers a comprehensive benefits package, which may include health, dental, and vision insurance; retirement plan participation; paid time off; and other employee benefits.
• Total compensation is designed to be competitive with peer institutions and reflective of the scope, complexity, and strategic impact of the role.

This may not be all inclusive and responsibilities may change over time.

About American Jewish University:

American Jewish University (AJU)’s mission is singularly focused on the future of Jewish life in North America-training and educating the next generation of rabbis, educators, professionals, and lay leaders, and creating innovative, dynamic pathways for Jewish learning and living. With campuses in Sherman Oaks, Beverly Hills, and Simi Valley, CA, along with distance education programs that reach learners across the nation and around the world, AJU is a private, nonprofit institution of higher education offering degree-granting and for-credit academic programs, as well as community-based (non-formal academic) learning opportunities.

AJU offers a variety of degree-granting programming, such as fully online programs in early childhood education at the BA, MA, EdD, and certificate levels, as well as an EdD in Jewish Education and Communal Leadership, in addition to supplemental undergraduate-level programming to high school and teens nationwide. The University also offers an in-person MA in Rabbinic Studies and ordains Conservative rabbis in its Ziegler School of Rabbinic Studies. In 2024-25 . click apply for full job details